MUSIC THEATRE GUILD OF VICTORIA INCORPORATED REG.
NO A00193095
RULES OF INCORPORATION
23rd June 1989, Revised 13th
July 2002
RULES FOR AN INCORPORATED ASSOCIATION – ASSOCIATION
INCORPORATION ACT 1981 – SCHEDULE 3
1. NAME:
The
incorporated association is the MUSIC
THEATRE GUILD OF VICTORIA INCORPORATED
(In these Rules called the
Association)
2. DEFINITIONS:
(1)
In these Rules, unless the contrary intention appears -
"Act" means the Associations
Incorporation Act 1981;
"Committee" means the Committee of Management
of the Association;
"Financial
Year" means the year ending on 30 June;
"General
Meeting" means a general meeting of members convened in accordance with
Rule
12.
"Member" means a member of the Association and
includes Company Member, Individual Member and Life Member;
"Ordinary Member of the
Committee" means a member of the committee who is not an officer of
the
Association under Rule 2l;
"Regulations" means regulations under the Act;
"Relevant documents" has the same meaning as in the Act;
(2)
In these Rules, a reference to the SECRETARY of an Association is a reference -
(a)
Where a person holds office under these Rules as SECRETARY of the
Association – to
that person; and
(b) In any other case, to the Public
Officer of the Association.
(3) Words or expressions contained in these rules shall be interpreted
in accordance with the provisions of the Acts Interpretation Act 1958 and the
Act as in force from time to time.
3. ALTERATION OF THE RULES
These
Rules and the statement of purposes of the Association must not be altered
except in
accordance
with the Act.
4. MEMBERSHIP,
ENTRY FEES AND SUBSCRIPTION
(1)
(a) A person or body of people who applies and is approved for membership as
provided in these Rules is
eligible to be member of the Association on payment of the annual
subscription payable under these
Rules.
(b) Membership of the Association shall
be in the following categories:-
(i)
Company Members- any body of people who stage non-professional
musical
theatrical productions;
(ii) Individual Members- any natural
person.
(iii)
Life Members- The Committee may appoint current or past member(s) to be a Life
Member(s)
of the Association.
(2) A
person or body of people who is not a member of the Association at the time of
the incorporation of the Association (or who was a member at that time but has
ceased to be a member) must not be admitted to membership unless -
(a) he/she/they apply for membership in
accordance with sub-rule (3); and
(b) the admission as a member is approved by the
committee
(3)
An application of a person or
body of people for membership of the Association must -
(a)
be made in writing in the form set out in Appendix 1;
(b) be lodged with the SECRETARY of the Association.
(4) As soon as practicable after the receipt of an application,
the SECRETARY must refer the
application to the Committee.
(5)
The committee must determine whether to approve or reject the
application.
(6)
If the committee approves an application for
membership, the SECRETARY must, as soon as practicable -
(a) notify the applicant in
writing of the approval for membership; and
(b)
request payment within 28 days after receipt of the notification of the
sum payable under these Rules as the first year's annual subscription.
(7)
The SECRETARY must, within 28 days after the receipt of the amounts
referred to in sub- rule (6), enter the
applicant's name in the register of members.
(8) An applicant for membership becomes a
member and is entitled to exercise the rights of membership when
his/her/their name is entered in the register of members.
(9) If the committee
rejects an application, the committee must, as soon as is practicable, notify
the applicant in writing that
the application has been rejected.
(10) A right,
privilege, or obligation of a person or body of people by reason of membership
of the Association -
(a)
is not capable of being transferred or transmitted to another person;
AND
(b)
terminates upon the cessation of membership whether by death or
resignation or otherwise.
(11) The
annual subscription is the relevant amount as may be agreed at an Annual
General Meeting of
members and is payable in advance on or before 1 January in each year.
5. REGISTER
OF MEMBERS
(1) The Secretary must keep and maintain a
register of members containing -
(a) the
name and address of each member: and
(b) the
date on which each member's name was entered in the register.
(2) The register is available for inspection
free of charge by any member upon request.
(3) A member may apply to the committee for
permission to make a copy of entries in the register.
6. CEASING MEMBERSHIP
(1)
A member of the Association
who has paid all moneys due and payable by a member of the Association may resign from the
Association by giving one month's notice in writing to the SECRETARY of his/her/their
intention to resign.
(2) After the expiry of the period referred to in sub-rule (1) -
(a) the
member ceases to be a member; and
(b) the
SECRETARY must record in the register of members the date on which the member
ceased to be a member.
7. DISCIPLINE, SUSPENSION
AND EXPULSION OF MEMBERS
(1) Subject
to these Rules, if the committee is of the opinion that a member has refused or
neglected to comply with these Rules, or has been guilty of conduct unbecoming
a member or prejudicial to the interests of the Association, the committee may
by resolution -
(a) suspend that member from membership of
the Association for a specified period; or
(b) expel that member from the Association.
(2) A
resolution of the committee under sub-rule (1) does not take effect unless -
(a) at a meeting held in accordance with
sub-rule (3), the committee confirms the resolution; and
(b) if the member exercised a right of
appeal to the Association under this rule, the Association confirms the
resolution in accordance with this rule.
(3) A
meeting of the committee to confirm or revoke a resolution passed under
sub-rule (1) must be held not earlier than 14 days, and not later than 28 days,
after notice has been given to the member in accordance with sub-rule (4);
(4) For
the purposes of giving notice in accordance with sub-rule (3) the SECRETARY must, as soon as practicable,
cause to be given to the member a written notice -
(a) setting out the resolution of the
committee and the grounds on which it is based; and
(b) stating that the member, or
his/her/their representative, may address the committee at a meeting to be held
not earlier than 14 days and not later than 28 days after the notice has been
given to that member; and
(c) stating the date, place and time of that
meeting; and
(d) informing the member that he/she/they
may do one or both of the following -
(i) attend that meeting;
(ii) give to the committee before the date of
that meeting a written statement seeking the revocation of the resolution;
(e) informing the member that, if at that
meeting, the committee confirms the resolution, he/she/they may not later than
48 hours after that meeting, give the SECRETARY a notice to the effect that
he/she/they wishes to appeal to the Association in general meeting against the resolution.
(5) At a
meeting of the committee to confirm or revoke a resolution passed under
sub-rule (1), the committee must -
(a) give the member, or his/her/their
representative, an opportunity to be heard; and
(b) give due consideration to any written
statement submitted by the member; and
(c) determine by resolution whether to
confirm or to revoke the resolution.
(6) If at
the meeting of the committee, the committee confirms the resolution, the member
may, not later than 48 hours after that meeting, give the SECRETARY a notice to
the effect that he/she/they wish to appeal to the Association in general
meeting against the resolution.
(7) If the
SECRETARY receives a notice under sub-rule(6), he or she must notify the
committee and the committee
must convene a general meeting of the Association to be held within 21 days
after the date on which the SECRETARY
received the notice.
(8) At a
general meeting of the Association convened under sub-rule (7)-
(a) no business other than the question of
the appeal may be conducted; and
(b) the committee may place before the
meeting details of the grounds for the resolution and the reasons for the
passing of the resolution; and
(c) the member, or his/her/their
representative, must be given an opportunity to be heard; and
(d) the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked.
(9) A resolution is
confirmed if, at the general meeting, not less than two-thirds of the members
vote in person, or by proxy, in
favour of the resolution. In any other
case, the resolution is revoked.
8. DISPUTES
AND MEDIATION
(1) The
grievance procedure set out in this rule applies to disputes under these Rules
between -
(a) a member and another member; or
(b) a member and the Association.
(2) The
parties to the dispute must meet and discuss the matter in dispute and, if
possible, resolve the dispute within 14 days after the dispute comes to the
attention of all the parties.
(3) If the
parties are unable to resolve the dispute at the meeting, or if a party fails
to attend that meeting, then the parties must, within 10 days, hold a meeting
in the presence of a mediator.
(4) The
mediator must be -
(a) a person chosen by agreement between the
parties;
or
(b) in the absence of agreement -
(i) in the case of a dispute between a
member and another member, a person appointed by the committee of the
Association; or
(ii) in the case of a dispute between a
member and the Association, a person who is a mediator appointed or employed by
the Dispute Settlement Centre of Victoria (Department of Justice).
(5) A
member of the Association can be a mediator.
(6) The
mediator cannot be a member who is a party to the dispute.
(7) The
parties to the dispute must, in good faith, attempt to settle the dispute by
mediation.
(8) The
mediator, in conducting the mediation, must -
(a) give the parties to the mediation
process every opportunity to be heard; and
(b) allow due consideration by all parties
of any written statement submitted by any party; and
(c) ensure that natural justice is accorded
to the parties to the dispute throughout the mediation process.
(9) The
mediator must not determine the dispute.
(10) If
the mediation process does not result in the dispute being resolved, the
parties may seek to resolve the dispute in accordance with
the Act otherwise at law.
9. ANNUAL
GENERAL MEETINGS
(1)
The committee may determine the date, time and place of the Annual
General Meeting of the Association.
(2) The
Annual General Meeting must be held within 6 months of the end of the financial
year.
(3) The
notice convening the Annual General Meeting must specify that the meeting is an
annual general meeting.
(3) The
ordinary business of the annual general meeting shall be -
(a) to confirm the minutes of the previous
annual general meeting and of any general meeting held since that meeting; and
(b) to receive from the committee reports
upon the transactions of the Association during the last preceding financial
year; and
(c) to elect OFFICERS of the Association and
the ordinary members of the committee. .
(4)
The annual general meeting may conduct any special business of which notice
has been given in accordance with these Rules.
(5) The
annual general meeting must be in addition to any other general meetings that
may be held in the
same year.
10. SPECIAL GENERAL MEETINGS
(1) In
addition to the annual general meeting, any other general meeting may be held
in the same year.
(2) All
general meetings other than the annual general meeting are special general
meetings.
(3) The
committee may, whenever it thinks fit, convene a special general meeting of the
Association.
(4) If,
but for this sub-rule, more than 15 months would elapse between annual general
meetings, the committee must convene a special general meeting before the
expiration of that period.
(5) The
committee must, on the request in writing of members representing not less than
5 per cent of the total number of members, convene a special general meeting of
the Association.
(6) The
request for a special general meeting must -
(a) state the objects of the meeting; and
(b) be signed by the members requesting the
meeting; and
(c) be sent to the address of the SECRETARY.
(7) If the
committee does not cause a special general meeting to be held within one month
after the date on which the request is sent to the address of the SECRETARY,
the members making the request, or any of them, may convene a special general
meeting to be held not later than 3 months after that date.
(8) If a
special general meeting is convened by members in accordance with this rule, it
must be convened by the committee and all reasonable expenses incurred in
convening the special general meeting must be refunded by the Association to
the persons incurring the expenses.
11. SPECIAL BUSINESS
All business that is conducted
at a special general meeting and all business that is conducted at the annual
general meeting, except for business conducted under the rules as ordinary
business of the annual general meeting, is deemed to be
special business.
12. NOTICE
OF GENERAL MEETINGS
(1) The
SECRETARY of the Association, at least 14 days, or if a special resolution has
been proposed at least 21 days, before the date
fixed for holding a general meeting of the Association, must cause to be sent to each member of the Association, a notice
stating the place, date and time of the
meeting and the nature
of the business to be conducted at the meeting.
(2) Notice
may be sent -
(a) by prepaid post to the address appearing
in the register of members; or
(b) if the member requests, by facsimile
transmission or electronic transmission.
(3) No
business other than that set out in the notice convening the meeting may be
conducted at the meeting.
(4) A
member intending to bring any business before a meeting may notify in writing,
or by electronic transmission, the SECRETARY of that business, who must include
that business in the notice calling the next general meeting.
13. QUORUM
AT GENERAL MEETINGS
(1) No
item of business may be conducted at a general meeting unless a quorum of
members entitled under these Rules to vote is present
at the time when the meeting is considering that item.
(2) Five
members personally present (being members entitled under these Rules to vote at
a general meeting) constitute a quorum for the conduct of the business of a
general meeting.
(3) If,
within half an hour after the appointment time for the commencement of a
general meeting, a quorum is not present -
(i) in the case of a meeting convened upon
the request of members - the meeting must be dissolved; and
(ii) in any other case - the meeting shall
stand adjourned to the same day in the next week at the same time and (unless
another place is specified by the chairperson at the time of the adjournment or
by written notice to members given before the day to which the meeting is
adjourned) at the same place.
(4) If at
the adjourned meeting the quorum is not present within half an hour after the
time appointed for the commencement of the meeting, the members personally
present (being not less than 3) shall be a quorum.
14. PRESIDING
AT GENERAL MEETINGS
(1) THE
PRESIDENT, or in the PRESIDENT's absence, the VICE-PRESIDENT, shall preside
as chairperson at each general meeting of the Association.
(2) If
the PRESIDENT and the VICE-PRESIDENT are absent from a general meeting, or are
unable to preside, the members present must select one of their numbers to
preside as chairperson.
15. ADJOURNMENT
OF MEETINGS
(1) The
person presiding may, with the consent of a majority of members present at the
meeting, adjourn the meeting from time to time and place to place.
(2) No business
may be conducted at an adjourned meeting other than the unfinished business
from the meeting that was adjourned.
(3) If a
meeting is adjourned for 14 days or more, notice of the adjourned meeting must
be given in accordance with rule 12.
(4) Except
as provided in sub-rule (13), it is not necessary to give notice of an
adjournment or of the business to be conducted at an adjourned meeting.
16. VOTING
AT GENERAL MEETINGS
(1)
Upon any question arising at a general meeting of the Association, each
company, individial and life member has one vote only. However company votes
are weighted proportionate to individual votes in the ratio of 5:1.
(2)
An individual may vote on behalf of him/ herself or a company but not
for both.
(3)
All votes must be given personally or by proxy.
(4) In the
case of an equality of voting on a question, the chairperson of the meeting is
entitled to exercise a second or casting vote.
(5) A
member is not entitled to vote at a general meeting unless all moneys due and
payable by the member to the Association have been paid, other than the amount
of the annual subscription payable in respect of the current financial year.
17. POLL
AT GENERAL MEETINGS
(1) If at a
meeting a poll on any question is demanded by not less than 3 members, it must
be taken at that meeting in such manner as the chairperson may direct and the
resolution of the poll shall be deemed to be a resolution of the meeting on
that question.
(2) A poll
that is demanded on the election of a chairperson or on a question of an
adjournment must be taken immediately and a poll that is demanded on any other
question must be taken at such time before the close of the meeting as the
chairperson may direct.
18. MANNER
OF DETERMINING WHETHER RESOLUTION CARRIED
(1) If a
question arising at a general meeting of the Association is determined on a
show of hands -
(a) a declaration by the chairperson that a
resolution has been -
(i) carried; or
(ii) carried unanimously; or
(iii)
carried by a particular majority; or
(iv)
lost; and
(b) an entry to that effect in the minute
book of the Association -
is evidence of the fact, without proof of the
number or proportion of the votes recorded in favour of, or against, that
resolution.
19. PROXIES
(1) Each
member is entitled to appoint another member as a proxy by notice given to the
SECRETARY no later than 24 hours before the time of the meeting in respect of which
the proxy is appointed.
(2) The
notice appointing the proxy must be -
(a) for a meeting of the Association
convened under rule (7) in the form set out in Appendix 2; or
(b) in any other case, in the form set out
in Appendix 3.
20. COMMITTEE OF MANAGEMENT
(1) The
affairs of the Association shall be managed by the committee of management.
(2)
The committee –
(a) shall control and manage the business
and affairs of the Association; and
(b) may, subject to these Rules, the Act and
the Regulations, exercise all such powers and functions as may be exercised by
the Association other than those powers and functions that are required by
these Rules to be exercised by general meetings of the members of the
Association.
(c) subject to these Rules, the Act and the
Regulations, has power to perform all such acts and things as appear to the
committee to be essential for the proper management of the business and affairs
of the Association.
(3) Subject
of section 23 of the Act, the committee shall consist of -
(a) the OFFICERS of the Association; and
(b)
Up to eight ordinary members - each of whom shall be elected at the
annual general meeting of the Association in each year.
21. OFFICE
HOLDERS
(1) the
officers of the Association shall be -
(a) a PRESIDENT;
(b) a
VICE-PRESIDENT;
(c) a TREASURER; and
(d) a SECRETARY
(2) The
provisions of rule 23, so far as they are applicable and with the necessary
modifications, apply to and in relation to the election of persons to any other
offices referred to in sub-rule (1).
(3) Each
OFFICER of the Association shall hold office until the annual general meeting
next after the date of his or her election but is eligible for re-election.
(4) In
the event of a casual vacancy in any office referred to in sub-rule (1), the
committee may appoint one of its members to the
vacant office and the member appointed may continue in office up to and including the conclusion of the annual general meeting
next following the date of the appointment.
22. ORDINARY
MEMBERS OF THE COMMITTEE
(1)
Subject to these Rules, each ordinary member of the committee shall hold
office until the annual general meeting next after the date of election but is
eligible for re-election.
(2) In the
event of a casual vacancy occurring in the office of an ordinary member of the
committee, the committee may appoint a member of the Association to fill the
vacancy and the member appointed shall hold office, subject to these Rules,
until the conclusion of the annual general meeting next following the date of
the appointment.
23. ELECTION
OF OFFICERS AND ORDINARY COMMITTEE MEMBERS
(1) Nominations
of candidates for election of OFFICERS of the Association or as ordinary
members of the committee must be –
(a) made in writing, signed by two members
of the Association and accompanied by the
written consent of the candidate (which may be
endorsed on the form of nomination); and
(b) delivered to the SECRETARY of the
Association not less than 7 days before the date fixed for the holding of the
annual general meeting.
(2) A
candidate may be nominated for only one office, and/or as an ordinary member of
the committee, prior to the Annual General Meeting.
(3)
If insufficient nominations are received to fill all vacancies on the
committee, the candidates nominated shall be deemed to be elected.
(4) If the
number of nominations received is equal to the number of vacancies to be
filled, the persons nominated shall be deemed to be elected.
(5) If the
number of nominations exceeds the number of vacancies to be filled, a ballot
must be held.
(6) The
ballot for the election of OFFICERS and ordinary members of the committee must
be conducted at the annual general meeting in such manner as the committee may
direct.
(7) Candidates, whether nominating as an Individual or Life Member, or as a member of a Member Company, must reveal at the time of nomination all current membership of member companies.
24. VACANCIES
The office
of an OFFICER of the Association, or of an ordinary member of the committee,
becomes
vacant
if the officer or member –
(a) ceases to be a member of the
Association; or
(b) becomes insolvent under administration
within the meaning of the Corporations Law; or
(c) resigns from office by notice in writing
given to the SECRETARY.
25. MEETINGS OF THE COMMITTEE
(1) The
committee must meet at least 6 times in each year at such place and such times
as the committee may determine.
(2) Special
meetings of the committee may be convened by the President, Secretary or by any
4 members of the committee.
26. NOTICE
OF COMMITTEE MEETINGS
(1) Written
notice of each committee meeting must be given to each member of the committee
at least 2 business days before the date of the meeting.
(2) Written
notice must be given to members of the committee of any special meeting
specifying the general nature of the business to be conducted and no other
business may be conducted at such a meeting.
27. QUORUM
FOR COMMITTEE MEETINGS
(1) Any 5
members of the committee, one being an Officer of the Association constitute a
quorum for the conduct of the business of a meeting of the committee.
(2) No
business may be conducted unless a quorum is present.
(3) If
within half of hour of the time appointed for the meeting a quorum is not
present -
(i) in the case of a special meeting - the
meeting lapses.
(ii) in any other case - the meeting shall
stand adjourned to the same place and the same time and day in the following
week.
(4) The
committee may act notwithstanding any vacancy on the committee.
28. PRESIDING
AT COMMITTEE MEETINGS
At
meetings of the committee -
(a) the PRESIDENT or, in the PRESIDENT’s
absence, the VICE-PRESIDENT presides; or
(b) if the PRESIDENT and the VICE-PRESIDENT are absent, or are unable
to preside, the members present must choose one of their number to preside.
29. VOTING
AT COMMITTEE MEETINGS
(1) Questions
arising at a meeting of the committee, or at a meeting of any sub-committee
appointed by the committee, shall be determined on a show of hands or, if a
member requests, by a poll taken in such manner as the person presiding at that
meeting may determine.
(2) Each
committee member present at a meeting of the committee, or at a meeting of any
sub-committee appointed by the committee (including the person presiding at the
meeting), is entitled to one vote and, in the event of an equality of votes on
any question, the person presiding may exercise a second or casting vote.
Without prejudice to the general powers conferred by
these rules, it is hereby declared that the Committee shall have the following
powers:-
(1)
To regulate the procedure or order of business at
General Meetings of the Association and the meetings of the Committee and any
Sub-Committee.
(2)
To make, amend and repeal such resolutions as they may deem necessary
for the proper conduct of the association.
(3)
To make and give receipts, releases and other discharges for money
payable to the Association and for claims and demands of the Association.
(4)
To determine who shall be entitled to sign on the Company’s behalf all
bills, notes, receipts, acceptances, endorsements, cheques, releases, contracts
and other documents.
(5)
To appoint suitable judges for the judging programme.
(6)
To determine venue and format of the annual awards evening.
(7)
To appoint Directors, Musical Directors and other suitable personnel for
the conduct of the awards evening.
(8)
To ensure the confidentiality and fairness of the awards program.
(9)
To arrange seminars, workshops and other activities considered
beneficial to members.
(10) To do
all such other activities as are incidental or conducive to the attainment of
the objectives of the Association.
The Secretary of the Association shall keep
minutes of :-
(1)
All appointments of officers, Ordinary Committee and all other persons
appointed to carry out
Specific tasks on behalf of the association.
(2)
Names of members of the Committee present at all meetings of the
association and of the
committee.
(3)
All proceedings at all meetings of the Association and of the Committee.
Such minutes shall be signed by the Chairperson of the meeting at which the
proceedings were held or by the
Chairperson of the next succeeding meeting.
The Treasurer of the Association shall: -
(1)
collect and receive all monies due to the Association and make all
payments authorised by the Association
; all payments shall be made by official cheque only, or covered by cheque
being drawn.
(2)
keep correct accounts and books showing the financial affairs of the
Association with full details of all receipts and expenditure connected with the
activities of the Association.
(3)
to keep a register of all members showing their name, membership
classification and whether all membership fees are currently paid.
The accounts and books shall be available for
inspection by members.
33. REMOVAL OF COMMITTEE
MEMBER
(1) The
Association in general meeting may, by resolution, remove any member of the
committee before the expiration of the member's term of office and appoint
another member in his or her place to hold office until the expiration of the
term of the first-mentioned member.
(2) A
member who is the subject of a proposed resolution referred to in sub-rule (1)
may make representations in writing to the SECRETARY or PRESIDENT of the
Association (not exceeding a reasonable length) and may request that the
representations be provided to the members of the Association.
(3)
The SECRETARY or the PRESIDENT may give a copy of the representations to
each member of the Association or, if they are not so given, the member may
require that they be read out at the meeting.
(4)
If a Committee Member fails to attend three consecutive meetings of the
committee, with or without apology, the
committee may resolve that the member has deemed to resign from the committee.
34. LIFE MEMBERSHIP
(1) The office of Honorary Life Membership shall be conferred on such current or past members of the Association as may be deemed to be deserving of the Office on the recommendation of the Committee.
(2) An Honorary Life Member will have all the benefits and rights of a current financial member and will not be required to pay any subscriptions or fees associated with membership
35. FUNDS
(1) The
TREASURER of the Association must -
(a) collect and receive all moneys due to
the Association and make all payments authorised by the Association; and
(b) keep correct accounts and books showing
the financial affairs of the Association with full details of all receipts and
expenditure connected with the activities of the Association.
(2) The
funds of the Association shall be derived from annual subscriptions, donations
and such other sources as the committee determines.
(4)
All cheques, drafts, bills of exchange, promissory notes and other negotiable
instruments must be signed by two members of the committee.
36. SEAL
(1)
The common seal of the Association must be kept in the custody of the
SECRETARY.
(2) The
common seal must not be affixed to any instrument except by the authority of the
committee and the affixing of the common seal must be attested by the
signatures either of two members of the committee or, of one member of the
committee and of the Public Officer of the Association.
37. NOTICE
TO MEMBERS
Except
for the requirement in rule 12, any notice that is required to be given to a
member, by or on behalf of the Association, under these Rules may be given by -
(a)
delivering the notice personally to the member; or
(b)
sending it by prepaid post addressed to the member at that member's
address shown in the register of members; or
(c)
facsimile transmission, if the member has requested that the notice be
given to him/her/them in this manner; or-
(d) electronic transmission, if the member
has requested that the notice be given to
him/her/them in this
manner.
38. WINDING UP
In
the event of the winding up or the cancellation of the incorporation of the
Association, all
the
net assets of the Association will be distributed to (a) a fund/s with
objectives similar to the Association, or (b) a fund/s which has philanthropic
or benevolent purpose, or (c) a community or charitable organisation.
39. CUSTODY
AND INSPECTION OF BOOKS AND RECORDS
(1) Except
as otherwise provided in these Rules, the SECRETARY must keep in his or her
custody or under his or her control all books, documents and securities of the
Association.
(2) All
accounts, books, securities and any other relevant documents of the Association
must be available for inspection free of charge by any member upon request.
(3) A
member may apply to the Committee for permission to make a copy of any
accounts, books, securities and any other relevant documents of the
Association.
APPENDIX 1
Reg. No.A00193095
I/We, . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . .
(Name of Individual/Group Member)
of. . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . .
(address)
In the case of an Individual Member
- Occupation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . .
Phone
Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . .
(if Group Member insert name, postal address and contact telephone number
of authorised representative) -
. . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . (Group Member Representative/Postal Address)
(Telephone Number) . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. .
desire to become a member of the MUSIC THEATRE GUILD OF VICTORIA
INCORPORATED.
In the event of my/our admission as
a member, I/we agree to be bound by the rules of the Association for the time
being in force.
.
. . . . . . . . . . . . . . . .
(signature of applicant)
.
. . . . . . . . . . . . . . . .
(date)
CONVENED UNDER RULE 7 (7)
Reg. No. A00193095.
I/We . . . . . . . . . . . . . . . .
. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . .
(name)
of
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . .
(address)
being a member of the MUSIC THEATRE GUILD OF VICTORIA
INCORPORATED
appoint . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . .
(name of proxy holder)
being a member of the Music Theatre Guild of Victoria
Incorporated, as my/our proxy to vote for me/us on my/our behalf at the
appeal to the general meeting of the
MusicTheatre Guild of Victoria Incorporated convened under rule 7 (7) to be held on
. . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
(date of meeting)
and at any
adjournment of that meeting.
I/We authorise my/our proxy to vote
on my/our behalf at their discretion in respect of the following resolution
(details of resolution passed under
rule 7(7).
.
. . . . . . . . . . . .
(signed)
.
. . . . . . . . . . . .
(date)
Reg. No. A00193095.
I/We . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
(name)
of
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . .
(address)
being a member of the MUSIC THEATRE GUILD OF VICTORIA
INCORPORATED
appoint . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
(name of proxy holder)
of . .. . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . .
(address)
being a member of the MUSIC THEATRE GUILD OF VICTORIA
INCORPORATED, as my/our proxy to vote for me/us on my/our behalf at the
annual/special* general meeting of the
MUSIC THEATRE GUILD OF VICTORIA INCORPORATED to be held on -
. . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . .
(date of meeting)
and at any adjournment of that
meeting.
My/our proxy is authorised to vote
in favour or against* following resolution
(insert details of resolution).
.
. . . . . . . . . . . . . . . . . . .
(signed)
.
. . . . . . . . . . . . . . . . . . .
(date)
*delete if not applicable.
.